Special City Council Meeting September 16th

Town of Grantsville, WV

Town Council Meeting Agenda

September 16, 2025 – 6:00 pm

Grantsville City Building

1. Call to Order

• Mayor John Villines

2. Roll Call

• Council Members Present

1. Pledge of Allegiance
2. Approval of Minutes

• Review and approval of minutes from the previous meeting

5. Public Comment

• (Limit of 3 minutes per speaker; council may not take immediate action)

6. Reports

• Mayor’s Report : Financial Report

Committee/Department Reports (if any)

7. Unfinished Business

• Update on ARC

Update on O&M Agreement

8. New Business

• Discussion and possible action on extending the deadline for accepting letters of interest for the Recorder position
• Approval of repairing/fixing the air conditioner for the State Police
• Voting on appointment of Michael D. Zachvowiez as Code Enforcement Officer

Approval of bills for payment

• Other new business brought before the council

9. Announcements

• Upcoming events, notices, or deadlines

11. Adjournment

Town of Grantsville – Public Comment Rules

The Town Council welcomes public participation. In order to maintain a respectful and orderly meeting, the following rules apply during the Public Comment period:

1. Time Limit: Each speaker will be given [3 minutes] to address the Council.
2. Relevance: Comments must relate directly to town business or the posted agenda items.
3. Respect: Personal attacks, defamatory remarks, shouting, or disruptive behavior will not be permitted.
4. Decorum: All comments must be directed to the Council as a whole, not to individual members, staff, or audience members.
5. No Debate: The Council will listen but may not engage in back-and-forth discussior during public comment.
6. Enforcement:
   The Mayor or presiding officer may call a speaker out of order or end a speaker’s time if rules are violated.

• Any person who disrupts the meeting and refuses to comply with the rules may be removed from the meeting room.

Legal Authority

• West Virginia Open Governmental Proceedings Act – W. Va. Code §6-9A-3 requires that meetings of governing bodies be open to the public, but it does not grant the right to speak without rules. Councils may set reasonable limits on participation.

• Authority to Preserve Order – W. Va. Code $ 8-12-5(23) gives municipalities the power to “preserve order” at meetings and remove disorderty persons.
• Removal of Disruptive Individuals – Courts have held that councils may adopt rules of procedure, and removal is lawful if behavior materially disrupts the conduct of business (consistent with First Amendment limits).

Note: These rules are in place to ensure every voice is heard in a civil and respectful manner, while allowing the Council to conduct the official business of the Town of Grantsville.

---

---