Job Overview
We are seeking a dynamic and highly organized Office Secretary to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. As an Office Secretary you will be the first point of contact for visitors and clients, manage administrative tasks with efficiency, and support various departments with your excellent organizational skills. Your proactive attitude and technical proficiency will help foster a productive and welcoming workspace.
Responsibilities
• Greet visitors, clients, and vendors warmly, providing exceptional customer service and maintaining professional phone etiquette.
• Manage multi-line phone systems, directing calls accurately and efficiently while taking detailed messages when necessary.
• Handle data entry tasks using spreadsheets, word processing, and productivity software such as Microsoft Office, QuickBooks, Excel, plus other programs to maintain accurate records.
• Assist with calendar management and scheduling appointments for staff members or executives, ensuring optimal time management.
• Support clerical duties including filing, proofreading documents, preparing reports, and maintaining organized office files. Also, working with State Agencies.
• Operate office equipment such as printers, scanners, and QuickBooks for bookkeeping purposes when needed.
• Provide general administrative support including organizing supplies, managing office inventory, and assisting with special projects to enhance overall office productivity.
Qualifications
• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Excellent computer literacy with the ability to quickly adapt to new technical tools or software.
• Strong organizational skills with keen attention to detail for proofreading, data entry, and filing tasks.
• Exceptional communication skills both over the phone and in person.
• Experience using multi-line phone systems and handling front desk responsibilities confidently.
• Prior experience in customer service or administrative roles.
• Ability to manage time effectively while juggling multiple priorities in a fast-paced environment.
Join us as an Office Secretary where your enthusiasm and organizational prowess will have a meaningful impact! We value energetic individuals who thrive on supporting team success through excellent communication, technical skills, and a proactive approach to daily operations.
Work Location: In person
